Free Accident Report Forms and Templates

An Accident Report refers to a detailed description of an unfortunate event that may have led to medical problems or loss of property as well as a near-miss event without any negative consequences.

Alternate Name:

  • Incident Report Form.

Whether you are telling your landlord about the furniture you damaged while renting the apartment or elaborating on the causes of a workplace injury of your colleague, the findings you put in the report will reduce the likelihood of a similar issue happening again for the benefit of all individuals involved.

For a full list of Accident Report Forms please check out our library below.

Accident Report Form Types

  • Motor Vehicle Accident Report Forms. People involved in a road accident, witnesses, and police officers are obliged to draft and submit formal statements describing the incidents in full detail - the information they provide will identify the culprit and indicate the amount of compensation for the injured party;
  • An Employee Accident Report Form is prepared with the goal to prevent future physical injuries and material loss if an incident took place on company property - employees have to notify their supervisor and in certain cases the police about the accident;
  • Child Accident Report Forms. It is obligatory to complete an Incident Report whenever a child was hurt while under the supervision of someone other than their parents or legal guardians - injuries or fights that occurred in the school or kindergarten must be taken seriously;
  • A Fire Incident Report is filled out by the people that witnessed the fire or firefighters asked to investigate what caused the fire - these details may be required by the police or insurance provider;
  • Event Incident Report Form. If you had to deal with an accident that led to injuries or fatalities, the person in charge of the event or someone that was present at the scene should specify what happened and who was involved;
  • A Customer Incident Report Form is completed by an employee to describe the accident that took place at their job and involved a client whether they witnessed the incident or they are summarizing the information conveyed by their subordinates;
  • A Restaurant Incident Report Form will be useful for establishments that serve food - in case a guest or one of the staff got sick or was hurt or you noticed damage to the property of the place, the manager elaborates on the accident and the treatment offered to the person that was harmed;
  • Tenant Incident Report Form. This statement is prepared by the person that rents a house or apartment to inform the owner of the property about injuries they sustained on the premises or items that were damaged because of an accident.

How to Report an Accident?

Here is how you should draft an Incident Report Form:

  1. Enter the date and location of the accident. It is important to point out the precise area of the incident and specify the time - talk to other people to establish them with maximum accuracy. Write down your own name and job title if needed and explain why you are the one reporting the circumstances.
  2. Elaborate on the incident. It can be a comprehensive account where you tell your own impressions or a report separated into sections to list the people that were harmed, the witnesses, the events that took place, the consequences of the accident, the emergency services called, and the reasons of the incident if you discovered that information.
  3. If you were not present at the scene and you are relaying information you received from witnesses, properly indicate that in writing, identify the people that provided you with the details you include in the report, and ask them to sign the document as well.
  4. Record the measures taken to avert the danger. This part of the report may record the actions to protect the people from harm such as extinguishing the fire as well as subsequent efforts made to improve safety - for example, you may have conducted a fire safety training for the staff and purchased new fire extinguishers for your office.
  5. Date and sign the report. You are required to certify your responsibility to provide truthful information - if it is determined you hid certain facts or lied, it may have serious implications for you and your business, not to mention legal issues due to false statements.

When Are You Required to File an Accident Report?

In many instances, the individual that witnessed the incident, was harmed as a result of it, or was asked to provide assistance in the aftermath is responsible for composing an Incident Report Form and submitting it to their employer, insurance company, or police. The exact deadline depends on several factors - your location, the severity of the incident, and specific circumstances like the injury of the customer, the illness of the student, or the loss of insured property.

Nevertheless, in the majority of cases, you are advised to immediately react to the accident, make sure the people present at the scene are no longer in danger, carefully examine the premises, provide first aid to injured individuals or call the emergency services, and notify the interested parties - for instance, parents of a kid that was hurt in daycare. After that, you have around one or three days to reach out to the authorities or insurers that will need to hear a firsthand account of the incident.


Haven't found the form you're looking for? Take a look at the related templates below:

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Documents:

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This Form is used for reporting bullying or retaliation incidents that occur within Hanover Public Schools in Massachusetts.

This Form is used for reporting incidents that occur at Westwood Baptist Church.

This Form is used for reporting accidents or incidents that occur in the classroom at Wynton's World. It allows for documentation of what happened, who was involved, and any injuries or damages that occurred.

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This form is used for reporting accidents or incidents that occur at American Camping Association events or properties. It helps gather all the necessary information to properly document and handle the situation.

This form is used for reporting any injuries that occur during school incidents in the Roseville Joint Union High School District.

This form is used for reporting accidents involving students. It helps gather important information about the incident and any injuries sustained.

This document is used for reporting accidents or incidents that occur in childcare facilities in Dublin, Ireland. It helps the Childcare Committee gather information and take appropriate measures to ensure the safety of children.

This form is used to report a vehicle accident incident that occurred at Blue Horizon. It includes all the necessary information to document the incident and any damages or injuries that occurred.

This form is used for reporting additional information regarding a sexual assault incident. It is designed by the International Association of Chiefs of Police to assist law enforcement in gathering crucial details for investigations.

This Form is used for requesting critical incident management assistance in the state of Idaho.

This document is used for reporting workplace injuries to OSHA. It is filled out by employees to provide details about their injury and how it occurred.

This form is used for reporting accidents that occur at school. It helps track and document any injuries or incidents involving students, teachers, or staff members during school hours or related activities.

This Form is used for reporting the current local situation or condition in a specific area. It provides a summary of important information and updates on various aspects such as weather, security, emergencies, and community events.

This Form is used for reporting incident information.

This Form is used for reporting incidents that occur during outdoor educational activities in New Zealand.

This Form is used for reporting accidents or incidents that occur at a workplace or public space.

This form is used for reporting crime incidents that occur at the Southwestern Oklahoma State University (SWOSU) campus.

This Form is used for reporting accidents and gathering necessary information about the incident.

This document is a template used to report and document a natural disaster incident. It helps to gather important information about the event, such as the date, location, and details of the damage. This report aids in assessing the impact of the disaster and informing response and recovery efforts.

This document template is used for reporting near misses, incidents, and the corresponding response measures.

This form is used for documenting and reporting any incidents involving vehicles. It helps gather important information about the incident, such as drivers involved, witnesses, and damages. This type of document is crucial for insurance claims and legal purposes.

This form is used to document and report any behavioral incidents that occur. It provides a way to record details about the incident and any actions taken in response.

This Form is used for reporting incidents that occur on premises or during an event. It includes spaces to document the details of the incident, such as what happened, who was involved, and any witnesses.

This form is used for reporting incidents that occur in the school that require medical attention. It helps the school nurse record important details about the incident, such as the date, time, and nature of the incident, as well as any injuries or treatment provided. This information is valuable for maintaining accurate records and addressing any potential safety concerns.

This document is used for reporting auto collisions. It helps gather essential information about the incident.

This incident/occurrence report form is used to document and report any accidents, unusual incidents, or occurrences that have taken place. This form helps to provide a detailed account of what happened, including the date, time, location, and description of the event. It serves as a valuable tool for organizations to track and address incidents in a timely manner.

This Form is used for reporting auto accidents to Ahtky Insurance Agency.

This document is used for reporting accidents and documenting the details of the incident. It helps gather important information necessary for insurance claims and legal purposes.

This Form is used for reporting a vehicle accident to Shift Insurance.

This form is used for reporting alcohol-related incidents.

This Form is used for reporting incidents involving students in educational institutions. It enables staff and administrators to document and address any incidents that occur on school premises or during school-related activities.

This Form is used for reporting spills or incidents in the state of Washington. It helps individuals or organizations document and report accidents, spills, or other incidents according to the relevant regulations and guidelines.

This Form is used for reporting the time of emergency incidents.

This Form is used for documenting and reporting incidents or accidents. It helps to provide detailed information about the incident, including date, time, location, description, and any witnesses or injuries.

This document is a template for recording and reporting incidents to a courtesy officer. It helps streamline the process of documenting and addressing any issues or concerns that may arise in a community or residential setting.

This Form is used for reporting incidents or accidents that occur at Club Mark.

This document is a template that is used by the Australian Sports Commission for reporting incidents related to sports activities. It helps in documenting and analyzing any incidents that occur during sporting events or activities.

This document is a template for reporting accidents that occur in childcare settings. It helps ensure that all necessary information is gathered and documented correctly.

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