eBay Invoice Template

eBay Invoice Template

What Is an Invoice on eBay?

An eBay Invoice is used to remind a buyer to pay for their purchase on eBay. An eBay Invoice is a document that is issued when some transaction has occurred using eBays services. The issued invoice is sent to the client and includes information relating to the products purchased, the quantity and price. Moreover, it should contain all the relevant information required for the client to successfully pay for the products. This includes the various accepted methods of payment and information regarding bank accounts that the customer should pay into.

Failing to pay the invoice, the customer risks their eBay account being restricted and eventually permanently blocked from the platform. As eBay does not issue invoices automatically, you should be aware of how to create one. The buyer needs to pay this invoice in full before the items are dispatched.

An eBay Invoice template can be downloaded by clicking the link below.


How to Invoice on eBay?

Usually, all transactions that go through eBay are relatively simple and fast. After an auction (or purchasing the 'Buy It Now' price), clients are usually quick to make a payment and in return, the selling party usually dispatches the item as soon as the payment is confirmed. However, unfortunately that isn't always the case. Because of the nature of the payment system, eBay does not automatically charge a buyer when they win an auction - this is purely down to the buyer.

If you have waited a couple of days and your buyer has still not paid, it would be a good idea to get in touch with the buyer by sending an invoice. This will act as a subtle reminder for the buyer to pay what they owe.

How Do You Send an Invoice on eBay?

Sending an Invoice on eBay is actually a lot simpler and quicker than people may believe at first. There could be a variety of reasons for this; sometimes a customer may submit an eBay Invoice Request. You should understand that the best format to send your invoice in is as a .pdf document.

To send an Invoice on eBay, follow the instructions below and your invoice will be prepared in no time:

  1. Go onto the eBay website and log in to your account.
  2. Once logged in, hover your mouse over the "My eBay" button in the top right corner. A dropdown menu should open up. Click on "Selling."
  3. Once you have clicked this, the "Seller Hub" page will open. To the right of that, you will see various links. You need to hover the mouse over the 'Orders' link and click on the "Awaiting Payment" link in the dropdown menu.
  4. This page will outline all of the sales you have made so you need to scroll through until you find the product for which you want to send the invoice.
  5. Once you have found the product, click on "Send Invoice."
  6. When you have clicked this, a new page will open with all the information regarding the transaction. It includes the shipping address, details of product, quantity as well as the total to be paid. You also have the option to add a note to the buyer. Although this is optional, it may be a good idea to add a short note which will make the buyer pay for your products quicker.
  7. You should make sure all the details are correct and take notice of the preferred shipping method.
  8. At the bottom of the page, you will see a big blue "Send Invoice" button. Click on this button when you have checked everything. This will send out the invoice to the customer and attach a unique eBay invoice number. All that is left to do is wait for the buyer to respond and hopefully, pay for the product promptly.

It is important to take into consideration that eBay is still a business. As a seller, you will only receive fifty free listings. If you exceed this, you will be issued with an eBay Invoice fee which is usually 10% from the item you sold. Also, take into account potential PayPal fees for methods of payment and shipping costs when planning your budget.

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Download eBay Invoice Template

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