Independent Contractor Invoice Template

Independent Contractor Invoice Template

What Is a Contractor Invoice?

An Independent Contractor Invoice is a document that a contractor can use to present the charges for the services or goods provided, either to an individual or an organization. A Contractor Invoice will in detail, separately outline all the goods and services provided, along with the fees for each individual job or product. It also provides information regarding quantity and payment conditions.

Payment conditions refer to the agreed method of charging, which is either a fixed rate or an hourly rate, along with any other relevant conditions that were previously discussed and agreed upon. This often includes deadline dates and accepted methods of payment. Ensuring that a contractor has a Contractor Invoice template available with all of the correct, relevant information will save them a considerable amount of time. Often, contractors are self-employed and therefore their invoices are not automated and need to be produced by the contractor themselves. As a contractor, you wouldn't want to waste a lot of your time forming these invoices to ensure you get paid. The faster you can produce an invoice, the quicker you will get paid and can freely move on to the next job.

An Independent Contractor Invoice template can be downloaded by clicking the link below.


How to Invoice as a Contractor?

Invoicing as a Contractor is a crucial part in ensuring that you receive the payment for your work accurately and on time. Throughout your time working, it is important that you note down all the jobs you have completed, the materials required and the number of hours spent per job.

The way you write and present your invoice will also reflect the professionalism of your business. A professional Contractor Invoice should contain all of the following relevant sections:

  • Broken down list of all the services and/or products provided, along with their quantity and price for each separate element;
  • Payment information. This includes who to pay, how to pay, and the dates by which the payment must be made;
  • Total outstanding balance. Here you can deduct any discounts or initial deposits, if applicable.

Usually, before commencing a job a contractor will create a Contractor Quote to provide an accurate estimate of costs and timescales. You can add this section to the invoice to draw comparisons between the initial estimate and the final result to show that you work closely to the set-out margins.

How to Create an Invoice as an Independent Contractor?

When writing a general Contractor Invoice, you must follow a certain structure to ensure that your invoice has all the correct and relevant information without anything excessive. Make sure the following essential details are included in all invoices that you form:

  • Details of the company and any relevant contacts;
  • Details regarding the client with any relevant contacts;
  • Date that the invoice was issued;
  • Unique invoice correspondence number;
  • Broken down list of specific services and/or goods offered;
  • The date services commenced and were completed;
  • Details regarding prices, how they were calculated with and without tax;
  • Include the overall subtotal that the customer owes;
  • Deadline date for payment;
  • Consequences of missing the payment deadline date;
  • Additional information that may be specific to your business or client.

How to Fill Out a Contractor Invoice?

  1. Start by naming yourself as the contractor and provide details of your address, contact telephone number, and email address.
  2. Provide the full name and contact address of the client that has hired you to carry out a specific job.
  3. Ensure that the date you include on the invoice is the date that you will present the customer with the invoice. This is because a lot of the time, the invoice has to be paid x amount of days after receiving it.
  4. Adding a unique invoice number can help keep track of the invoice in case you or the customer lose it.
  5. Specific, clearly written jobs and products that were required from the side of the contractor to successfully complete the job. A brief description could accompany the list.
  6. To the right of the detailed list, you should state the quantity, price per quantity, and the overall subtotal for that specific item, taking into account the quantity. The start and end date of each task should also be included.
  7. Include the overall total after the detailed list. Subtract any deposits or discounts, if these are applicable to your invoice.
  8. Clearly state the deadline date as to when you expect the customer to pay by. You should also layout the conditions that will be applied if the customer doesn't pay on time. Usually, this involves additional fees.
  9. If there is any more relevant information that should be included in the invoice that would be of interest to the client, you should include this at the end.

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