"Motor Vehicle Bill of Sale" - Virginia

What Is a Virginia Vehicle Bill of Sale?

A Virginia Vehicle Bill of Sale is a form typically filled out when selling and purchasing cars, trucks, trailers, and other motor vehicles. The document usually contains the identification and contact information of a seller and a buyer, description of the sold vehicle, date of sale, price, and other important details of the deal.

Alternate Name:

  • Virginia Car Bill of Sale.

This form can serve as a purchase receipt and as legal proof of the purchase that can protect you against claims if any arise in the future.

The Commonwealth of Virginia has issued a state form for cars over five years old, the Vehicle Price Certification (SUT 1) released by the Virginia Department of Motor Vehicles. If you need to sell a car that is newer than five years old, you can download and fill out the template we offer below. Alternatively, you can use our form builder to create a personalized Virginia Vehicle Bill of Sale.

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What Needs to Be on a Bill of Sale for a Car in Virginia?

If your car is no more than five years old and you draw up a contract yourself, you need to complete it with detailed information about the buyer, seller, and the vehicle on sale. The description of the motor vehicle must include the following characteristics: year, make, model and body type, color, as well as the VIN of the car. Indicate the date and the location of the transfer, the price, and other additional terms and conditions to protect yourself from any potential issues. Make it in double, one copy for the seller and the other one for the buyer.

If the car is over five years old, use the Vehicle Price Certification (SUT 1) to confirm the deal.

Does a Vehicle Bill of Sale Have to Be Notarized in Virginia?

Virginia does not require a notary for a Vehicle Bill of Sale but it is generally a good idea to have notarization or witness to a sale in order to confirm the transaction has taken place. This can save any possible trouble that might occur if the seller or buyer contest the transaction at a later date.


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Download "Motor Vehicle Bill of Sale" - Virginia

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Virginia Motor Vehicle Bill of Sale
This Bill of Sale has been made on ________________, _____, in the County of
________________, in the ​ S tate of Virginia ​ b etween the following parties:
________________________________ (hereinafter referred to as the "Buyer") with a
mailing address of ______________________________________________________,
and ________________________________ (hereinafter referred to as the "Seller")
with a mailing address of _________________________________________________
_____________________________________________________________________.
Purchase Price
The Buyer agrees to pay $___________________ to the Seller in exchange for the
possession and ownership of the following described motor vehicle:
Make: ​ _ ______________________________________________________________
Model: ​ _ _____________________________________________________________
Body type: ​ _ __________________________________________________________
Year: ​ _ _______________________________________________________________
Color: ​ _ ______________________________________________________________
Odometer reading: ​ _ ___________________________________________________
Taxes
All Municipal, County, and State taxes in relation to purchase of the motor vehicle,
including sales taxes, are included in the purchase price.
Additional Terms and Conditions
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Virginia Motor Vehicle Bill of Sale
This Bill of Sale has been made on ________________, _____, in the County of
________________, in the ​ S tate of Virginia ​ b etween the following parties:
________________________________ (hereinafter referred to as the "Buyer") with a
mailing address of ______________________________________________________,
and ________________________________ (hereinafter referred to as the "Seller")
with a mailing address of _________________________________________________
_____________________________________________________________________.
Purchase Price
The Buyer agrees to pay $___________________ to the Seller in exchange for the
possession and ownership of the following described motor vehicle:
Make: ​ _ ______________________________________________________________
Model: ​ _ _____________________________________________________________
Body type: ​ _ __________________________________________________________
Year: ​ _ _______________________________________________________________
Color: ​ _ ______________________________________________________________
Odometer reading: ​ _ ___________________________________________________
Taxes
All Municipal, County, and State taxes in relation to purchase of the motor vehicle,
including sales taxes, are included in the purchase price.
Additional Terms and Conditions
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Buyer's Signature​ ______________________________
Buyer's Name __________________________________
Seller's Signature ​ _ _____________________________
Seller's Name __________________________________
First Witness Signature​ _________________________
First Witness Printed Name _______________________
Second Witness Signature​ _______________________
Second Witness Printed Name _____________________
Odometer Disclosure Statement
Federal and State law requires that you state the mileage in connection with the
transfer of ownership. Failure to complete or providing a false statement may result in
fines and/or imprisonment.
I, ________________________________, certify to the best of my knowledge that
the odometer reading is:
❏ The actual mileage of the vehicle to the best of my knowledge;
❏ In excess of its mechanical limits;
❏ Not the actual mileage. ​ W arning - odometer discrepancy.
Mileage at the time of sale is ________________________________.
The Buyer and Seller acknowledge that the motor vehicle is being sold without any
representations ("as-is") and that after the sale the Seller shall not have any liabilities
other than the ones detailed in this Bill of Sale.
Buyer's Signature​ ______________________________
Buyer's Name __________________________________
Seller's Signature ​ _ _____________________________
Seller's Name __________________________________
First Witness Signature​ _________________________
First Witness Printed Name _______________________
Second Witness Signature​ _______________________
Second Witness Printed Name _____________________
Certificate of Acknowledgement
State of ​ V irginia
County of ___________________
On the ___ day of _____________, _____, before me, ________________________,
personally appeared, _______________________________, who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to
the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s) or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS my hand and official seal.
___________________
Signature of Notary Public
___________________
Printed name of Notary Public
My Commission expires: ___________________
(seal)
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