"Office Space Lease Agreement Template"

What Is an Office Space Lease Agreement?

An Office Space Lease Agreement is a legal document that regulates the relationship between a lessor and a lessee (or a landlord and a tenant), that will be occupying the space indicated in the lease for an office. The purpose of the agreement is to establish a system of rights and the obligations of the parties involved and put in writing the most crucial points of the agreement.

Office space for lease is different from premises that can be used for retail or residential purposes. Unlike them, this type of space usually consists of lobbies, closets, stairways, and elevators. The minimal monthly rent is figured on the price per square foot. A printable Office Space Lease Agreement template can be downloaded via the link below.

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How to Write an Office Space Lease Agreement?

Writing an Office Space Lease Agreement is a straightforward process. Nevertheless, it can cause some difficulties, especially if the lessor does not have experience in writing legal documents. The agreement should, at the very least, include the following parts:

  1. Introduction. The document should start with a title that will state its nature and a date when the involved parties have entered the agreement.
  2. Information About the Parties. Here the parties can designate their full names for identification purposes.
  3. Office Space Description. The lessor can use this part of the agreement to indicate information about the space that will be rented, such as its full address, floor, square footage, and other characteristics.
  4. Rental Payment Details. In this part of the document, the lessor can state clauses that regulate lease payments. It can include information about when and how the monthly payments are supposed to be transferred, whether the rent will be pro-rated and when, how the lessee is supposed to pay a late charge, and so on.
  5. Lease Period. Parties are supposed to designate the period of the rent. It can also include clauses that regulate the prolongation of the agreement (if applicable).
  6. Terms and Conditions. Here, the parties can indicate the statements that will regulate the relationship between them. It can include their rights and responsibilities, such as repair and maintenance, subletting, liability, etc.
  7. Governing Law. Parties should mention the state law in accordance with which the agreement will be governed.
  8. Signatures. At the end of the agreement, the parties should sign it. It will prove that the information presented here is true and correct and that the parties intend to follow the agreement to direct their relationship.

How to Lease Office Space?

If the lessor has professional office space for lease and is thinking about how to start renting it, they can follow several steps described below.

  1. Advertising Office Space. One of the most convenient methods to find potential lessees fast is to post an advertisement on websites whose primary focus is on office space. If the lessor does not want to manage the process of searching for prospective lessees themselves, they can delegate these responsibilities to special services.
  2. Lessee Showings. Even though the advertisement can be very descriptive, it will be easier for potential lessees to make up their minds after they see the office space in person. Showings will help prospective lessees understand whether the office space has everything they require for comfortable and productive work.
  3. Background Checks. Doing the screening of a potential lessee can help to figure out whether they had any payment problems in the past. Generally, it is a crucial point and can influence the whole process of choosing a prospective lessee.
  4. Negotiating and Signing the Agreement. Before signing the lease the involved parties should look through each contract statement and make sure they understand and agree with it. After the Office Space Lease Agreement is signed all changes made to it are only valid if they are made in writing and signed by both involved parties.

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Office Space Lease Agreement
This Office Space Lease Agreement (hereinafter referred to as the “Agreement”) is
entered into as of _________________, by and between ______________________, with
a mailing address of ______________________________________________________
______________________________________ (hereinafter referred to as the “Lessor”)
and _____________________________, with a mailing address of _________________
_______________________________________________________________________
(hereinafter referred to as the “Lessee”), collectively referred to as the “Parties”, both of
whom agree to be bound by this Agreement.
1. Description of Leased Premises. The Lessor agrees to lease to the Lessee the
following described property (hereinafter referred to as the “Premises”):
_________________ square feet of ______________________ located at ____________
_______________________________________________________________________.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Additional Description
2. Use of Leased Premises. The Lessor is leasing the Premises to the Lessee and the
Lessee is hereby agreeing to lease the Premises for the following use and purpose:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Any change in use or purpose of the Premises other than as described above shall be
upon prior written consent of the Lessor only.
3. Term of Lease. The term of this Lease shall be for a period of _________
______________________ commencing on the _________________ and expiring at
_________________ on _________________ (hereinafter referred to as the “Initial
Term”).
4. Base Rent. The net monthly payment shall be $_________________, payable monthly
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Office Space Lease Agreement
This Office Space Lease Agreement (hereinafter referred to as the “Agreement”) is
entered into as of _________________, by and between ______________________, with
a mailing address of ______________________________________________________
______________________________________ (hereinafter referred to as the “Lessor”)
and _____________________________, with a mailing address of _________________
_______________________________________________________________________
(hereinafter referred to as the “Lessee”), collectively referred to as the “Parties”, both of
whom agree to be bound by this Agreement.
1. Description of Leased Premises. The Lessor agrees to lease to the Lessee the
following described property (hereinafter referred to as the “Premises”):
_________________ square feet of ______________________ located at ____________
_______________________________________________________________________.
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Additional Description
2. Use of Leased Premises. The Lessor is leasing the Premises to the Lessee and the
Lessee is hereby agreeing to lease the Premises for the following use and purpose:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Any change in use or purpose of the Premises other than as described above shall be
upon prior written consent of the Lessor only.
3. Term of Lease. The term of this Lease shall be for a period of _________
______________________ commencing on the _________________ and expiring at
_________________ on _________________ (hereinafter referred to as the “Initial
Term”).
4. Base Rent. The net monthly payment shall be $_________________, payable monthly
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with the first payment due upon the commencement of the Lease and each monthly
installment payable thereafter on the _________ day of each month. Said net monthly
payment is hereinafter referred to as the “Base Rent”. Rent for any period during the term
hereon, which is for less than 1 month shall be a pro-rata portion of the monthly rent.
5. Option to Renew.
The Lessee may not renew the Lease.
The Lessee may have the right to renew the Lease with a total of _________
renewal period(s) with each term being _________ ______________________
which may be exercised by giving written notice to the Lessor no less than
_________ days prior to the expiration of the Lease or renewal period.
Rent for each option period shall (check one):
not increase.
increase as calculated by multiplying the Base Rent by the annual change in the
Consumer Price Index (CPI) published by the Bureau of Labor Statistics by the
most recent publication to the option period start date.
increase by _________%
increase by $_________________.
6. Expenses. This Lease shall be considered:
Gross. It is the intention of the Parties that this Lease be considered a “Gross
Lease” and as such, the Base Rent is the entirety of the monthly rent. Therefore,
the Lessee is not obligated to pay any additional expenses which includes utilities,
real estate taxes, insurance (other than on the Lessee’s personal property), charges
or expenses of any nature whatsoever in connection with the ownership and
operation of the Premises. The Lessor shall be obligated to maintain the general
exterior structure of the Premises, in addition, shall maintain all major systems
such as the heating, plumbing, and electrical. The parking area shall be maintained
by the Lessor including the removal of any snow or environmental hazards as well
as the grounds and lands surrounding the Premises. The Lessor shall maintain at
their expense casualty insurance for the Premises against loss by fire which may or
may not include any extended coverage. The Lessee will provide and maintain
personal liability and property damage insurance as a lessee, at least to the limits
of One Million Dollars ($1,000,000.00), that will designate the Lessor as an "also
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named insured", and shall provide the Lessor with a copy of such insurance
certification or policy prior to the effective date of this Lease.
Modified Gross. It is the intention of the Parties that this Lease shall be
considered a “Modified Gross Lease.” In addition to the Base Rent, the Lessee
shall be obligated to pay the following monthly expenses:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
The Lessor shall pay the following monthly expenses:
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Triple Net (NNN). It is the intention of the Parties that this Lease shall be
considered a “Triple Net Lease”. The Lessor shall have no obligation to provide
any services, perform any acts, or pay expenses, charges, obligations or costs of
any kind whatsoever with respect to the Premises. The Lessee hereby agrees to
pay one-hundred percent (100%) of any and all Operating Expenses as hereafter
defined for the entire term of the Lease and any extensions thereof in accordance
with specific provisions hereinafter set forth. The term “Operating Expenses” shall
include all costs to the Lessor of operating and maintaining the Premises, and shall
include, without limitation, real estate and personal property taxes and
assessments, management fee(s), heating, air conditioning, HVAC, electricity,
water, waste disposal, sewage, operating materials and supplies, service
agreements and charges, lawn care, snow removal, restriping, repairs, repaving,
cleaning and custodial, security, insurance, the cost of contesting the validity or
applicability of any governmental acts which may affect operating expenses, and
all other direct operating costs of operating and maintaining the Premises and
related parking areas, unless expressly excluded from operating expenses.
The Lessee shall pay, during the term of this Lease, the real estate taxes including
any special taxes or assessments (collectively, the "taxes") attributable to the
Premises and accruing during such term. The Lessee, at the Lessor’s option, shall
pay to the Lessor said taxes on a monthly basis, based on one-twelfth (1/12) of the
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estimated annual amount for taxes. Taxes for any fractional calendar year during
the term hereof shall be prorated. In the event the Lessee does not make any tax
payment required hereunder, the Lessee shall be in default of this Lease.
The Lessee shall maintain, at all times during the Term of this Lease,
comprehensive general liability insurance in an insurance company licensed to do
business in the State in which the Premises are located and that is satisfactory to
the Lessor, properly protecting and indemnifying the Lessor with single limit
coverage
of
not
less
than
$_________________
for
injury
to
or
$_________________ death of persons and $_________________ for property
damage. During the Term of this Lease, the Lessee shall furnish the Lessor with
certificate(s) of insurance, in a form acceptable to the Lessor, covering such
insurance so maintained by the Lessee and naming the Lessor and the Lessor's
mortgagees, if any, as additional insured.
7. Security Deposit. In addition to the above, a deposit in the amount of
$_________________, shall be due and payable in advance or at the signing of this Lease
(hereinafter referred to as the “Security Deposit”), and shall be held in escrow by the
Lessor in a separate, interest-bearing savings account as security for the faithful
performance of the terms and conditions of the Lease. The Security Deposit may not be
used to pay the last month’s rent unless written permission is granted by the the Lessor.
8. Leasehold Improvements. The Lessee agrees that no leasehold improvements,
alterations or changes of any nature (except for those listed on any attached addenda)
shall be made to the leasehold premises or the exterior of the building without first
obtaining the consent of the Lessor in writing, which consent shall not be unreasonably
withheld, and thereafter, any and all leasehold improvements made to the Premises which
become affixed or attached to the leasehold Premises shall remain the property of the
Lessor at the expiration or termination of this Agreement. Furthermore, any leasehold
improvements shall be made only in accordance with applicable federal, state or local
codes, ordinances or regulations, having due regard for the type of construction of the
building housing the subject leasehold Premises. If the Lessee makes any improvements
to the Premises the Lessee shall be responsible payment, except the following:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
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