"New Employee Introduction Letter Template"

What Is a New Employee Introduction Letter?

A New Employee Introduction Letter is a document that can be used when an employer (or a manager) would like to introduce a new employee to their staff. The purpose of the letter is to make an announcement and provide employees with information about the new staff member.

A printable New Employee Introduction Letter template can be downloaded via the link below.

Generally, an Introduction Letter for a new employee is sent to every member of staff via email on their first workday. It helps other employees to understand the new employee's role in the company, and when they will see a new face at work they will recognize and welcome them.

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How to Write an Introduction Letter for a New Employee?

A New Employee Introduction Letter should not be overloaded with information. Your letter should include the following parts:

  1. Announcement. In the first part of the letter, the sender can greet the employees and notify them about their new coworker. Here, they can provide the new employee's full name, their official job title, the department where they will be working in, and the name of their supervisor. This information will be useful in case any of their coworkers need to contact or find them.
  2. Information About the Employee. Senders can use this part of the letter to share information about the new employee's key responsibilities. By providing this kind of information, the sender will show the staff what the new employee has brought to the team and who they will mostly be collaborating with.
  3. Background Information. Here the sender can designate the employee's past working experience, information about their education, what they like doing in their free time, etc. Information about their background can help others to get to know the new team member better and build a connection with them. As a result, the new employee is more likely to feel more welcome.
  4. Conclusion. At the end of the letter, the sender can ask the staff members to greet the new employer and provide them with assistance in case they need it. In addition to all the information mentioned in the letter, the sender can also state the date when the new employee starts their work (if the letter is sent to the staff in advance).

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New Employee Introduction Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Hi All,
I am very pleased to announce that ________________________ will be joining us as a
________________________ on [​
D ate​
] .
________________________ will work with ________________________ and will do
the following:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Information about what the new employee will be doing and what they’ll be responsible for
________________________ previously worked at ________________________. They
graduated from ________________________.
Please come to meet _________________________ at ________________________ on
[​
D ate​
] and welcome them to the team!
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
© ​
T EMPLATEROLLER.COM
New Employee Introduction Letter
From: ​ _ __________________________
To:​ _ _____________________________
Sender’s Name
Recipient's Name
_________________________________
_________________________________
_________________________________
_________________________________
Sender’s Address
Recipient's Address
_________________________________
_________________________________
City, State, ZIP Code
City, State, ZIP Code
_________________________________
D ate
Hi All,
I am very pleased to announce that ________________________ will be joining us as a
________________________ on [​
D ate​
] .
________________________ will work with ________________________ and will do
the following:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Information about what the new employee will be doing and what they’ll be responsible for
________________________ previously worked at ________________________. They
graduated from ________________________.
Please come to meet _________________________ at ________________________ on
[​
D ate​
] and welcome them to the team!
Sincerely,
_______________________________
Sender’s Name
_______________________________
Sender’s Signature
© ​
T EMPLATEROLLER.COM