"Exit Interview Form"

What Is an Exit Interview?

An Exit Interview is a type of interview that is conducted by an employer after an employee has decided to voluntarily quit their job. During this interview, the employer will try to find out why their former employer decided to leave, how they evaluate their experience of working with the company, which things could have been improved, and other details.

What Is the Purpose of an Exit Interview Form?

An Exit Interview Form is a questionnaire that the quitting employee is supposed to complete before or on their last day of work. The purpose of the document is to collect opinions of former employees, which later can be used by employers to figure out which work aspects can be improved.

Generally, this form is handed to the leaving employee during or after the exit interview. Sometimes, an employer can ask an employee to complete the form in advance so they could discuss their answers during the interview. A printable Exit Interview Form template can be downloaded through the link below.

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How to Do an Exit Interview?

An exit interview is an opportunity for employers to learn something new and receive valuable insight. Commonly, the exit interview process follows a particular structure:

  1. The Announcement. After the employee has announced their resignation, their supervisor (project manager or someone similar) schedules an exit interview for them.
  2. The Interview. The employer conducts the interview, during which they ask the employee different questions related to their resignation, the company, and more. Additionally, during this interview, the leaving employee is informed about their benefits, compensation, and other things connected with the termination of their employment.
  3. Exit Interview Form. Before or after the interview the employer gives the quitting employee a questionnaire to complete and return before their last day at work.

If you were invited to this type of interview but do not know how to act while there, you can check out the following Exit Interview tips. They will help you to keep a good relationship with your previous employer:

  • Be Cordial. The best exit interview is a non-emotional interview. When you are asked why you have decided to quit or how you feel about leaving the company, try not to put blame on anybody and stay positive;
  • Get Ready for the Interview. Prepare yourself like it's any other kind of interview. You can consider questions the employer might ask you, possible answers that you might give, which things are worth talking about and which ones that are not, and so on;
  • Be Helpful. Think of information that you can share with the employer that they might find valuable and useful. Maybe you know something that needs improvement or change, as long as it is presented in a friendly form it will be appreciated.

Who Should Conduct an Exit Interview?

Normally, the interview is supposed to be conducted by a representative (or several representatives) of the employer. It can be a director, a manager, or a supervisor. In some companies, exit interviews are conducted only by HR specialists. It helps to avoid awkwardness if the employee is leaving because of their direct supervisor, and the HR specialist has a chance to learn about it.

If you are supposed to conduct this kind of interview but are not sure how to build a conversation, you can use some of the Exit Interview questions presented below:

  1. What is the main reason why you decided to leave?
  2. What did you like the most (and the least) about working here?
  3. Do you think your employer has supported your career goals?
  4. What can the employer improve?
  5. Would you recommend the company to potential employees?

Not what you need? Check out these related templates:

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Exit Interview Form
_________________________________
_________________________________
Employee Name
Reporting To
_________________________________
_________________________________
Title
Title
____________________
____________________
____________________
Interview Date
Length of Service
Exit Date
What is your main reason for resigning?
Compensation.
Lack of promotional opportunities
Better role.
Culture.
Conflict with a co-worker(s).
Lack of training.
Travel requirements.
To return to study.
Distance traveled to work.
Moving interstate or overseas.
Lack of opportunity.
Headhunted.
__________________________________________________________________
What is your secondary reason for resigning?
________________________________________________________________________
________________________________________________________________________
What have you enjoyed most about your time at our company?
________________________________________________________________________
________________________________________________________________________
What have you enjoyed least about your time at our company?
________________________________________________________________________
________________________________________________________________________
©
TEMPLATEROLLER.COM
Exit Interview Form
_________________________________
_________________________________
Employee Name
Reporting To
_________________________________
_________________________________
Title
Title
____________________
____________________
____________________
Interview Date
Length of Service
Exit Date
What is your main reason for resigning?
Compensation.
Lack of promotional opportunities
Better role.
Culture.
Conflict with a co-worker(s).
Lack of training.
Travel requirements.
To return to study.
Distance traveled to work.
Moving interstate or overseas.
Lack of opportunity.
Headhunted.
__________________________________________________________________
What is your secondary reason for resigning?
________________________________________________________________________
________________________________________________________________________
What have you enjoyed most about your time at our company?
________________________________________________________________________
________________________________________________________________________
What have you enjoyed least about your time at our company?
________________________________________________________________________
________________________________________________________________________
©
TEMPLATEROLLER.COM
How would you describe the culture at our company?
________________________________________________________________________
________________________________________________________________________
Do you know what the company core values are? What are they?
________________________________________________________________________
________________________________________________________________________
Do you believe that the company lives its core values?
________________________________________________________________________
________________________________________________________________________
How would you rate the management team at our company?
________________________________________________________________________
________________________________________________________________________
How would you rate the training at our company?
________________________________________________________________________
________________________________________________________________________
Would you recommend working at our company to your friends?
________________________________________________________________________
________________________________________________________________________
Where are you going to work (if applicable)? What appealed to you about that role?
________________________________________________________________________
________________________________________________________________________
Can you please confirm an email, postal address, or phone number, so that we can pass
on any communication?
________________________________________________________________________
________________________________________________________________________
©
TEMPLATEROLLER.COM
Have you returned all company property as yet? If not, what is still outstanding and when
can we expect this to be returned?
________________________________________________________________________
________________________________________________________________________
©
TEMPLATEROLLER.COM
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