Employee Warning Notice Template

How to Write an Employee Warning Notice?

The warning can be prepared in different ways, but the most common standard template for an Employee Warning Notice should contain the following parts:

1. Title. Putting the title on the letter will help call attention to the document and the employee is more likely to take it seriously.
2. General Information. In this part of the warning, the filer should designate the name of the company, name of the employee, their job position and department, their supervisor's name, and the date when the warning was issued and handled.
3. Number Warnings. Here, the filer must state which warning number this is. This part must be emphasized as in some company's policies the consequences will only take place only after a certain number of warnings and the employee must be informed of their situation.
4. Reason for the Warning. The notice must provide an employee with information about what actions exactly were considered to be inappropriate.
5. Prior Discussions of the Matter. If any prior discussions or verbal warnings took place, it must be mentioned here with the date(s) that it happened.
6. Violated Policies. Filers should use this part to enter any policies that an employee has violated.
7. Required Actions. If an employer requires an employee to take any actions to recover their position in the company, they should state it here.
8. Consequences. In this part of the document, the filer should designate what consequences will take place if an employee will continue their inappropriate behavior or bad work performance.
9. Signatures. The notice should be signed by an authorized person. It can be an employee's supervisor, department's manager, head of the company, or all of the above. The filer should also receive an employee's signature on the document to confirm their acknowledgment of the situation.

What to Do When You Get a Warning Letter at Work?

Receiving a warning letter at work can be stressful, however, this is not a termination letter. An employer is still giving their employee a chance to work on themselves. In this case, to prove themselves and become better should take a few simple steps, an employee can:

• Read the warning carefully and understand clearly what is the reason for the employer's dissatisfaction;
• Check the requirements section and follow them, stick with the time periods if any are mentioned in the notice;
• Depending on the reasons mentioned in the letter, improve the situation by upgrading your skills and knowledge required for your job.

Haven't found the template you're looking for? Take a look at these related templates:

• Employee Handbook Template;
• Employment Contract Template;
• Employee Arbitration Agreement Template.