"Past Due Notice Template"

What Is a Past Due Notice?

A Past Due Notice is a document that an individual or a business can receive if their payment is late. The purpose of the notice is to inform a debtor about their late payment and to urge the responsible party to make a transfer. Generally, the notice is sent the next day after the payment has been confirmed as due. If a recipient of the document will not act after receiving it they might meet consequences like late payment fees and other applicable types of penalties.

Alternate Name:

  • Past Due Notice Letter.

Since late payments can appear in various spheres of life, there are different kinds of past due letters. Filers can use a Past Due Rent Notice, Past Due Credit Card Letter, Past Due Utility Bill Notice, Past Due Loan Payment Letter, etc. A fillable Past Due Notice template can be downloaded below, or you can make your own using our online form builder.

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How to Write a Past Due Notice Letter?

A friendly Past Due Notice can be presented as a polite letter (or an email), which can include the following:

  • Introduction. The notice should start with a title and an introduction, in which it should be stated who is requesting the payment. Usually, companies designate their name, and address;
  • The Reminder. Here a filer should state information about the payment, such as how much was supposed to be transferred, on which date, and how much time passed since the account was confirmed as overdue;
  • Account Summary. In this part of the letter, a creditor should designate the information about the debtor's account. It should include an invoice number and date, the amount due, the days past due, etc.;
  • Payment Information. A creditor should offer the individual to make a transfer as soon as possible and provide information on how to do it. For example, they can offer the individual to use their website to make an online transfer, or provide the address for a payment made by check;
  • Contact information. Sometimes a late payment can be the result of a bank error. In regard to this, a company should provide the contact information of a company manager who will research the situation. It can also be provided in case a debtor would like to change the payment schedule;
  • Penalties. To make sure a debtor realizes the seriousness of the situation, in a polite manner, the creditor should inform them about the penalties that will be applied to them unless they transfer the appropriate payment. Depending on the situation, it can be a late payment fee, charge off, etc.;
  • Conclusion. In the last part of the document, a filer should express their hope for future productive work and thank an individual for their attention and understanding of the situation.

The letter should be signed by an authorized representative. If it is an email, then there should be a signature with the name of a representative and their contact information (if it wasn't mentioned earlier in the letter). The letter's content can be changed depending on the circumstances of the situation, the type of payment that was past due, and the time period that has passed since the payment had to be transferred. Sometimes companies send past due notices several times before applying penalties to the debtor.


Still looking for a particular template? Take a look at these related templates below:

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Download "Past Due Notice Template"

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Past Due Notice
To: _______________________
From: ​
_ ____________________
Date: ______________________
This notice is to remind you that your account is still past due with an amount of
$_______________________.
On _______________________, we sent you a statement regarding your due payment
on which we did not receive any response from you. We ask you to submit your
payment as early as possible.
Your failure to pay the due amount is a violation of our credit agreement terms. We
shall be compelled to suspend your account if we do not receive the payment in the
next ____________ days. As per our agreement, the matter will then be litigated in
court.
_______________________________
_______________________________
Name of Company Representative
Signature of Company Representative
©​ ​ ​ ​
T EMPLATEROLLER.COM​
Past Due Notice
To: _______________________
From: ​
_ ____________________
Date: ______________________
This notice is to remind you that your account is still past due with an amount of
$_______________________.
On _______________________, we sent you a statement regarding your due payment
on which we did not receive any response from you. We ask you to submit your
payment as early as possible.
Your failure to pay the due amount is a violation of our credit agreement terms. We
shall be compelled to suspend your account if we do not receive the payment in the
next ____________ days. As per our agreement, the matter will then be litigated in
court.
_______________________________
_______________________________
Name of Company Representative
Signature of Company Representative
©​ ​ ​ ​
T EMPLATEROLLER.COM​