"Firearm Bill of Sale" - New York

What Is a New York Firearm Bill of Sale?

A New York Firearm Bill of Sale is a form that documents the change of ownership when a handgun is being sold. It is used by firearms dealers and individuals alike. You may create your own Firearm Bill of Sale using our customizable online template or download a ready-made document below.

Alternate Name:

  • Gun Bill of Sale.

Despite having its own government, New York City requires the same Bill of Sale forms as used by the State of New York. Some counties have their own government-issued Bills of Sale:

  1. Saratoga County Gun Bill of Sale;
  2. Monroe County Firearm Bill of Sale;
  3. Wyoming County Handgun Bill of Sale/Co-Owned;
  4. Genesee County Private Bill of Sale for Gun;
  5. Genesee County Transfer of Handgun Through an Estate;
  6. Steuben County Sale/Gift of Firearms.
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Does a Firearm Bill of Sale have to be Notarized in New York?

Requirements vary depending on the New York county in which the sale is taking place. In some counties, you do need to notarize your Bill of Sale with a notary public.

How to Register a Firearm in New York?

New York gun laws require the registration of firearms. It enables law enforcement agencies to find, identify, and prosecute criminals and other individuals who illegally possess firearms. Additionally, registration creates accountability for handgun owners and discourages illegal sales. Every individual that acquired the assault weapon must make an application to register this gun with the Division of State Police. Registration involves providing personal details, including race and social security information, and an accurate description of the firearm. There is a $3 registration fee.

When buying or selling a gun, a Bill of Sale is an important, albeit not a required document. Traditionally, sellers physically record the selling of firearms to customers with the Bill of Sale, which acts as a receipt for the purchase of a handgun. Generally, this form includes personal information about the seller and the buyer (their names, addresses, driver's license numbers) and the details about the handgun - its model, make, serial number. It is also necessary to state the price of the gun, chosen method of payment, and the location and date of the transaction. Both parties must sign the Bill of Sale and keep it as proof of purchase. It is advisable to do so in case a situation arises that would require one of the parties to provide proof of sale and purchase.

Penalty for Unregistered Firearm in New York

Failure to register a handgun is a felony in New York. Even a gun registered anywhere outside the state is illegal if brought to New York without obtaining a license. If a gun if stowed in a case and the visitor is just passing through the state, a firearm is illegal if not registered properly. Even possession of an unloaded gun may lead to a felony arrest. Since it is a Class E felony, the lowest-level felony in the State of New York, it is punishable by a sentence of one to four years in prison and a fine of up to five thousand dollars.

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Download "Firearm Bill of Sale" - New York

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New York Firearm Bill of Sale
This Bill of Sale has been made on ________________, _____, in the County of
________________, in the ​ S tate of New York ​ b etween the following parties:
________________________________ (hereinafter referred to as the "Buyer") with a
mailing address of ______________________________________________________,
and ________________________________ (hereinafter referred to as the "Seller")
with a mailing address of _________________________________________________
_____________________________________________________________________.
Purchase Price and Firearm Details
The Parties agree that the Seller will receive $___________________ in exchange for
the possession and ownership of the following described firearm:
Make: ​ _ ______________________________________________________________
Type/Model: ​ _ _________________________________________________________
Caliber: ​ _ _____________________________________________________________
Serial Number (SN): ​ _ __________________________________________________
The sale shall take place on ________________, _____.
Additional Terms and Conditions
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
New York Firearm Bill of Sale
This Bill of Sale has been made on ________________, _____, in the County of
________________, in the ​ S tate of New York ​ b etween the following parties:
________________________________ (hereinafter referred to as the "Buyer") with a
mailing address of ______________________________________________________,
and ________________________________ (hereinafter referred to as the "Seller")
with a mailing address of _________________________________________________
_____________________________________________________________________.
Purchase Price and Firearm Details
The Parties agree that the Seller will receive $___________________ in exchange for
the possession and ownership of the following described firearm:
Make: ​ _ ______________________________________________________________
Type/Model: ​ _ _________________________________________________________
Caliber: ​ _ _____________________________________________________________
Serial Number (SN): ​ _ __________________________________________________
The sale shall take place on ________________, _____.
Additional Terms and Conditions
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Buyer’s Disclosure
By signing below, the Buyer declares that the following statements are true and that
they:
● Are not under the Federally-set legal age to own a firearm;
● Have never been convicted in any court of a crime punishable by imprisonment
for a term exceeding one (1) year;
● Are not a fugitive from justice;
● Are not an unlawful user of or addicted to any controlled substance;
● Have never been adjudicated as a mental defective or has been committed to a
mental institution;
● Are not an illegal or unlawful alien in the United States or an alien admitted to
the United States under a nonimmigrant visa;
● Have not been discharged from the Armed Forces under dishonorable
conditions;
● Having been a citizen of the United States, have never renounced their
citizenship;
● Are not subject to a court order that restrains them from harassing, stalking, or
threatening an intimate partner or child of such intimate partner;
● Have not been convicted of a misdemeanor crime of domestic violence; Can
lawfully receive, possess, ship, or transport a firearm;
● Are no under indictment or information for a crime punishable by imprisonment
for a term exceeding one (1) year.
Signed by _____________________________________________________________
Seller's Disclosure
By signing below, the Seller declares that the following statements are true and that
they:
● Have verified that the firearm details are correct and the serial number is
legible;
● Are the lawful owner of the firearm and have the legal right to sell the firearm;
● Have no knowledge of any defects in the firearm;
● Believe the firearm is fit to be used for its intended purpose;
● Believe the firearm has never been used in a manner of questionable or certain
illegality;
● Assumes no responsibility after the transfer of ownership has taken place.
Signed by _____________________________________________________________
Signature Area
The Buyer and Seller agree to the above described terms and conditions for the
sale/trade/exchange of the firearm on ________________, _____. The firearm is to be
sold "as-is" with no warranties made by the Seller unless otherwise stated in this Bill
of Sale.
Buyer's Signature​ ______________________________
Buyer's Name __________________________________
Seller's Signature ​ _ _____________________________
Seller's Name __________________________________
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