"Vehicle Rental Agreement Template"

What Is a Vehicle Rental Agreement?

A Vehicle Rental Agreement is a legal document signed by a car owner and an individual who wants to use this vehicle temporarily for a fee. When you rent a car, you get its keys and full access to a vehicle for a negotiated period of time. Free yourself from unexpected hassle down the road - a properly drafted contract will allow you to place restrictions on mileage, the country of use, and certain users.

Alternate Name:

  • Vehicle Rental Contract.

Vehicle Rental Agreements must not be confused with Vehicle Lease Agreements. In both cases, you have to pay for access to a vehicle owned by someone else, but there are some differences. A lease means a longer-term commitment, while you rent a vehicle for less than twelve months. At the end of the lease, the lessor may offer the lessee the option to purchase the car which is less common with short-term rentals.

If you need to compose a Vehicle Rental Agreement template, you may download one below or create a more personalized document with the help of our online form builder.

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What Does a Vehicle Rental Agreement Look Like?

A Car Rental Agreement usually contains the following information:

  1. The names and contact details of the parties involved.
  2. A description of the rented vehicle. Add its model, make, year, color, vehicle identification number, etc. If the car already has dents or scratches, the owner must disclose the existing damage.
  3. The duration of the agreement. Write down the start and end dates of the rental.
  4. The scope of use. This clause lets you place limitations on the vehicle user and the location of use.
  5. Rental fees and the responsibilities of the parties. The vehicle operator must deal with day-to-day maintenance, while repairs and preventative maintenance are the responsibility of the car owner. When you enter into an agreement to rent a vehicle, you take responsibility for the use of the vehicle and assume liability for third-party injuries or damage that may occur as a result of your driving.
  6. An odometer disclosure statement. The vehicle owner must disclose the current mileage of the car at the time of signing the papers.
  7. Fuel details. Usually, you rent a car with a full tank, and you have to return it full.
  8. Insurance details. Consider adding a provision to deal with possible measures for violations, accidents, and theft.
  9. A clause that will regulate termination and cancellation.
  10. The signatures of the parties or their legal representatives.

Related Templates and Contracts:

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Download "Vehicle Rental Agreement Template"

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Vehicle Rental Agreement
This ​ V ehicle Rental Agreement (hereinafter referred to as the “Agreement”) is
entered into as of _________________ by and between ________________________,
with a mailing address of ________________________________________________
_____________________________________ (hereinafter referred to as the “Owner”)
and ________________________, with a mailing address of ____________________
____________________________________ (hereinafter referred to as the “Renter”),
collectively referred to as the “Parties,” both of whom agree to be bound by this
Agreement.
1. Vehicle Being Rented. The Owner agrees to rent the following vehicle to the
Renter:
_____________________
_____________________
_____________________
M ake
Body
Year
_________________________________
_________________________________
M odel
VIN
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Additional information
hereinafter referred to as the “Vehicle”.
2. Rental Amount. The amount of the Vehicle Rental is $____________________
per ______________________________.
P eriod
The Rental includes unlimited miles. The Renter will not be required to pay any fees
for miles used.
3. Vehicle Cost Disclosure. The full retail value of the Vehicle as of
_ ___________ is
$____________________.
4.
Down
Payment.
The
Renter
will
provide
a
down
payment
of
$____________________, which will be deducted from the amount to be paid over
the term of the Rental.
5. Rental Duration. This Agreement will begin on _____________________ and
remain in full force and effect until the Vehicle is returned to the Owner. It is agreed
Vehicle Rental Agreement
This ​ V ehicle Rental Agreement (hereinafter referred to as the “Agreement”) is
entered into as of _________________ by and between ________________________,
with a mailing address of ________________________________________________
_____________________________________ (hereinafter referred to as the “Owner”)
and ________________________, with a mailing address of ____________________
____________________________________ (hereinafter referred to as the “Renter”),
collectively referred to as the “Parties,” both of whom agree to be bound by this
Agreement.
1. Vehicle Being Rented. The Owner agrees to rent the following vehicle to the
Renter:
_____________________
_____________________
_____________________
M ake
Body
Year
_________________________________
_________________________________
M odel
VIN
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Additional information
hereinafter referred to as the “Vehicle”.
2. Rental Amount. The amount of the Vehicle Rental is $____________________
per ______________________________.
P eriod
The Rental includes unlimited miles. The Renter will not be required to pay any fees
for miles used.
3. Vehicle Cost Disclosure. The full retail value of the Vehicle as of
_ ___________ is
$____________________.
4.
Down
Payment.
The
Renter
will
provide
a
down
payment
of
$____________________, which will be deducted from the amount to be paid over
the term of the Rental.
5. Rental Duration. This Agreement will begin on _____________________ and
remain in full force and effect until the Vehicle is returned to the Owner. It is agreed
that the Renter will return the Vehicle on _____________________ unless the
Agreement is terminated earlier.
6. Damage or Loss​ . As permitted given the extent of the law, the Renter will be
responsible for risk of theft, damage, loss, or destruction of the Vehicle from any and
every cause. If while in the Renter's possession the Vehicle becomes damaged, the
Renter agrees to pay for any and all costs of repair, up to the current value of the
Vehicle. If while in the Renter's possession, the Vehicle becomes lost, the Renter
agrees to pay the Owner its current value.
7. Late Return. If the Vehicle is returned to the Owner after the date and time that the
Rental period ends, the Renter agrees to pay the Owner a charge of
$____________________ per day for each day beyond the end of the rental period,
until the Vehicle is returned. The Owner is also allowed to subtract these charges from
the security deposit (if applicable).
8. Security Deposit. In addition to the fees listed in the Rental Amount and Late
Return, The Renter agrees to pay a deposit of $____________________ at the time
this Agreement is signed. The Owner may use this deposit to cover any amounts due
under this Agreement.
9. Insurance.​ Insurance coverage is required for the Vehicle under this Agreement.
10. Vehicle Responsibility. The Renter agrees that they will be the sole operator of
the Vehicle over the term of the Rental, unless otherwise agreed upon with the Owner.
11. ​ V ehicle Care. It is agreed that the Vehicle must only be used in a proper and
careful manner consistent with the Owner's instructions and/or as the Vehicle was
originally designed.
12. Legal Fees. ​ I n the event of a dispute resulting in legal action, the successful party
will be entitled to its legal fees, including, but not limited to its attorneys’ fees,
collection fees and the like.
13. Legal and Binding Agreement. This Agreement is legal and binding between the
Parties as stated above. The Parties each represent that they have the authority to enter
into this Agreement.
14. Governing Law and Jurisdiction. ​ T he Parties agree that this Agreement shall be
governed by ____________________ law​ .
S tate
15. Entire Agreement. The Parties acknowledge and agree that this Agreement
represents the entire agreement between the Parties. In the event that the Parties desire
to change, add, or otherwise modify any terms, they shall do so in writing to be signed
by both parties.
The Parties agree to the terms and conditions set forth above as demonstrated by their
signatures as follows:
OWNER
RENTER
Name: ​ _ _____________________
Name: ​ _ _____________________
Signed: ​ _ ____________________
Signed: ​ _ ____________________
Date: _______________________
Date: _______________________
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