A properly-composed Quote will protect companies from the fluctuation of prices – once the costs are fixed, this document is valid for a short period of time during which the contractor has to prepare for the project’s particular needs. It is especially important in industries where each job is unique.
Check out our Quote & Bid library below to see more applicable templates.
What Is a Price Quote?
A Price Quote is a fixed estimate of a service or project. A supplier or contractor informs their potential customer or client about this sum of money, and when the latter accepts it, the former has to stick to the Price Quote and perform their job using the funds listed in the Quote.
How to Write a Price Quote?
Follow these steps to draft a Price Quote:
- Negotiate with your client and find out what they want to see in the project. Alternatively, you can put a detailed description of the project in your Bid if you like;
- Indicate names and contact information of both parties;
- State the number of the Quote and the date when it was issued;
- Record the services to be provided and specifically add services you are not going to perform;
- Enter the total cost of the project and choose a payment method if you add a deposit;
- Write down the short description of the schedule and the date of completion;
- Sign the document;
- To protect your financial interests, discuss with the client the possibility of including a provision that covers additional charges that will apply if the project eventually requires more work and money.
In addition to Price Quote templates, these documents will also help you to prepare for a bidding process:
- A Job Estimate is a document that demonstrates the approximate costs of the future project without a specific time frame;
- A Real Estate Appraisal allows you to determine the value of the real property without referring to market pricing;
- Job Proposal can refer to a description of labor and materials required by a particular project.
What Is the Difference Between a Bid and a Quote?
A Quote represents the amount of money that the client must give to a potential contractor – it includes the price of materials, equipment, and labor needed for a job. Typically, it is valid only for a limited time (a week or a month) during which the contractor has to purchase every required thing using the set Quote if the client agrees to it. After that, a Quote will expire because construction project estimates fluctuate depending on supply and demand.
A Bid, on the other hand, comprises a Bid Sheet and Bid Proposal – both these documents allow to respond to specifications and expectations set by the client. Once you receive an Invitation to Bid – a document that introduces you to the rules of the upcoming auction and indicated the items or projects you will be able to bid on – you can prepare your Bid. A Bid Sheet contains the estimate of the contractor services, lists services you are prepared to provide, and describes why your business must be chosen. A Bid Proposal, on the other hand, is a letter or statement that explains the goals of your company and outlines its experience and similar projects you have been worked on.
Haven't found the form you're looking for? Take a look at these related templates:
The purpose of the Real Estate Appraisal Form is to determine the appraisal of a certain piece of real estate.
The information contained in a Job Estimate allows a client to estimate a job offer that their potential supplier is providing.
You may use this Invitation to Bid to inform prospective suppliers or contractors about the appearance of a new order, provide a detailed description, specify its terms and conditions, and invite these organizations to apply for participation.
This document (also known as a "Work Proposal") is sent out to potential employees by companies looking to hire new staff.
Individuals may use this typed or handwritten document to represent the services offered by a business, merchant, or contractor to a potential client.
This is a document that is used by an individual or an entity (a bidder or a contractor) when they participate in the bidding process.