Do You Need a Bill of Sale in Kansas?
The document is not required by the state laws. At the same time, both the sellers and the buyers prefer to fill them out in order to record the fact of sale and all essential details of the transfer of various valuable items. If properly completed, this document is solid evidence accepted by all government agencies of the state. It can protect both parties from any fraudulent claims connected with the deal that may arise in the future. The information this document contains will come in handy when it the time comes to fill out the annual tax reports. It can also be used to release the seller from any liability for the described item and its application.
To protect the legal interests of both the seller and the buyer, include the following information when filling out the document:
- Identification and contact information about the seller. Provide the name, full address (including state and ZIP code), and phone number;
- Identification and contact information about the buyer. Specify the same information about the buyer;
- Description of the sold item. The provided description should allow to identify the sold item clearly. Enter the make, model, year, size, color, serial number, and other useful details;
- Price of the sold item. It is better to indicate the price both in words and in digits. If the item is given as a gift, specify it in this section;
- Date of sale;
- Additional information. If your deal includes any additional terms, describe them on the document. For example, if the payment will be made in several transactions, list them in this part specifying the dates and sums due on each date;
- Seller's disclosure stating that the seller is the legal owner of the sold item and that the item is free from all encumbrances;
- Buyer's disclaimer stating that the buyer examined the item and takes it "as-is";
- Signatures of both parties of the deal.
Kansas Bills of Sale do not require notarization. However, you may want to add it as an extra layer of protection. Prepare this document in two original copies. Keep one for your records and hand the other to the buyer.